This Privacy Notice sets out how we – MMS Communications Belgium SRL/ Publicis Groupe Belgium (“Publicis Groupe Belgium”) – use and protect any information, including Personal Data, collected through www.publicisgroupe.be (“Website”).
If you have any questions about Publicis Groupe Belgium’s collection of your data please contact the Publicis Chief Data Privacy Officer on firstname.lastname@example.org.
Any data collected through the website including Personal Data, will only be used to allow us to respond to your requests and to analyze the traffic on the Website. Once collected, Personal Data will not be used for a different incompatible purpose without your consent. Publicis Groupe Belgium is regarded as the Data Controller.
We take the protection of data privacy very seriously. All Personal Data collected through the website will be treated as strictly confidential and will only be used as set out in this Privacy Notice. The applicable data protection laws shall be respected in full.
Therefore, please read this Privacy Notice thoroughly. If you disagree with the way Personal Data will be used, please do not use Website or provide your Personal Data through the Website.
I. Purpose of data collection:
The main purposes of collecting Personal Data through the Website is to:
• allow us to respond to your requests that you submitted by the means of our contact form;
• analyze the traffic on the website in order to improve its functionalities and services; and
• carry out necessary operations for the maintenance and security of the Website; for this purpose, statistic data is used.
II. What Personal Data do we collect and process?
Personal Data means any information relating to an identified or identifiable natural person (i.e. living individual).
We collect the following Personal Data through the Website:
• When you browse on the Website:
o your navigation data, the overall traffic of all visitors on different pages, as specified within the below Cookie Notice.
o limited Personal Data connected with your use of the Website e.g. IP address, browser type, OS, websites you visit before and after the Website.
• When you contact Publicis Groupe Belgium through the contact call to action:
o certain personal details such as your email address;
o the content of the question or message you send us.
III. What legal ground(s) do we rely on?
The use of your Personal Data collected via the contact call to action is necessary to meet your request for information. For this processing, Publicis Groupe Belgium relies on your consent regarding the use of your personal data in order to respond to your question.
In case certain Personal Data will be collected via Cookies to analyze Website traffic, we rely on your consent.
IV. With whom do we share Personal Data?
We will share your Personal Data with teams within Publicis Groupe Belgium (Human Resources, Management, Sales) when you submit a request in order to respond to your question. Some of those teams and their employees are employed by Publicis Groupe Belgium’s subsidiaries.
We will not disclose your Personal Data to anyone else under any circumstances except as otherwise stated in this Privacy Notice, to successors in title to our business, to establish, exercise or defend our rights, or where required by law.
V. Who is processing the Personal Data?
In the case that third parties would be required to assist with the Website’s technical maintenance or the administration, these third parties will only have access to Personal Data if necessary to ensure the smooth and secure functioning of the Website and in order to respond to any requests made via the contact form. Either way, we ensure that such access to Personal Data will be compliant with applicable laws (in particular such relating to data privacy and your personal life) as well as any security obligations.
VI. Viewing, Editing, Updating or Deletion of your Personal Data:
Please contact email@example.com if you want to see any Personal Data stored about you in our records. We will honor your legal right to view your Personal Data in accordance with applicable privacy law. If you think that any of the Personal Data collected through the Website is incorrect, confusing or incomplete, please contact firstname.lastname@example.org. You may also ask us to erase, restrict or port your Personal Data and you may tell us if you object to our use of your Personal Data.
Personal Data will be stored by us in accordance with our applicable data retention requirements and corporate policies.
VII. Data Security
We use a variety of methods, such as firewalls, intrusion detection software and manual security procedures, to secure your data against loss or damage and to help protect the accuracy and security of Personal Data and to prevent unauthorized access or improper use. If you think that the Website or any Personal Data is not secure or that there has been unauthorized access to the Website or your Personal Data, please contact email@example.com immediately.
Please note that we treat Personal Data as strictly confidential.
IX. Data Transfers
Due to the international nature of our business, your Personal Data may be transferred to the US which is not considered to have the same level of data protection as in the EU. However we ensure all data transfers comply with applicable legal requirements (for example under intercompany agreements with appropriate contractual protections). Should you wish to know more about how data is protected or wish to request a copy of the contractual protections please contact firstname.lastname@example.org.
A cookie is a small file which is placed on your computer's hard drive. If you choose to accept cookies (see below), the file is added and the cookie helps analyze web traffic or lets you know when you visit a particular site. Cookies allow web applications to respond to you as an individual. The web application can tailor its operations to your needs, likes and dislikes by gathering and remembering information about your preferences.
We use traffic log cookies to identify which pages are being used. This helps us analyze data about web page traffic and improve our website in order to tailor it to customer needs. We only use this information for statistical analysis purposes and then the data is removed from the system.
Overall, cookies help us provide you with a better website, by enabling us to monitor which pages you find useful and which you do not.
You can choose to accept or decline cookies. Most web browsers automatically accept cookies, but you can usually modify your browser setting to decline cookies if you prefer. This may prevent you from taking full advantage of the website.
If you have any questions about Publicis Groupe Belgium’s collection of your data, please contact the Publicis Chief Data Privacy Officer on email@example.com.
XI. Notification of changes
Should we wish to change this Privacy Notice, if you have already provided Personal Data through this Website, we will contact you to inform you of the new Privacy Notice and, in some circumstances, we may need to obtain your consent to the changes. In other circumstances, any such changes to this Privacy Notice will be promptly communicated on this page and you should check back to see whether there are any changes. Continued use of the Website after a change in the Privacy Notice indicates your acknowledgement and acceptance of the use of Personal Data in accordance with the amended Privacy Notice.
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XII. Further Information
For further information on Publicis Groupe Belgium please visit our website – www.publicisgroupe.be
If you consider that we are not complying with this Privacy Notice or if you have any questions in relation to this Privacy Notice, please contact firstname.lastname@example.org.You may also lodge a formal complaint with your competent data protection authority.
Updated: June 2020