Internship – Office manager
WHO ARE WE?
At Publicis Groupe Belgium we are people obsessed. That’s our raison d’être: to make brands relevant and interesting to people, in order to touch them and influence their behaviour, to grow the business of the brands we work for. You could say we move people to move business.
The nature of the solutions we offer is also driven by the fact that we are people obsessed.More than 200 diverse bright experts are organised in 4 interconnected métiers (strategy & data, creative experiences, media activation ,and production),and are the drivers of our collective creativity.
When it comes to the talents working for us, we’re off course also peopled obsessed. Ow, yeah, that’s “Groupe” with an “e”.
With our group’s roots in la douce France you can expect loads of Liberté, Égalité and Fraternité.
WHO ARE YOU?
This is what matters most to us. We can teach you our methods, processes and frameworks, but you can teach us to make them work. As an Office Manager, it is your personality and how you connect with others that make the real difference.
- You are curious, honest, brave, generous, and take ownership. You are ready to help us realize the impossible while having some fun in the process.
- You have good energy, and hospitality is your middle name.
- You are precise, analytical, and have an eagle eye for details.
- You are a great communicator with good interpersonal skills.
- You are very organized and able to meet tight deadlines under pressure when needed.
- Dutch is your native language, and you’re super fluent in French and English.
YOUR KEY RESPONSIBILITIES
This is our bucket list, but we will not be disappointed if we cannot thick all the boxes in the end. All our experts have different backgrounds, which help them shape their day-to-day, that will not be any different in your case.
- You are responsible for the efficient functioning of the office through a range of administrative, financial, and managerial tasks.
- You present a professional and welcoming contact to all clients, vendors, staff, board members, and facility suppliers by phone, in person, and via email in three languages.
- You order office equipment and supplies.
- You organize meetings and events when needed.
- You make travel arrangements for our people, including transport and accommodation when needed.
- You keep our building tidy and in top shape, ready to show or use at any time. Nothing escapes your attention when it comes to keeping the reception room, offices, common areas, and meeting rooms in perfect and safe condition.
- You ensure that health and safety policies are up to date.
- You handle administration linked to your tasks and orders, including follow-up and communication with the finance team and other teams if needed.
- You report to the HR Coordinator.
WHEN JOINING US, THIS IS WHAT YOU CAN EXPECT
- A key position in a resourceful and people-obsessed organization.
- Ambitious clients in the middle of their business transformation.
- A competitive salary and benefits program.
- An inclusive organization that recruits, employs, trains, compensates, and promotes regardless of color, religion, national origin, sex, gender identity or expression, sexual orientation, disability, or age.
- Experience a truly ‘great place to work’ at the breathtaking, carbon-neutral Gare Maritime in Tour & Taxis. From showers for post-workout refreshment to a food hall for when hunger strikes, our facilities have got you covered. And with the Tour & Taxis Park just steps away, you can enjoy a lunch run or yoga session in the great green urban outdoors.
JOIN THE #LIONHEARTED!
Got what it takes to reinforce our troop? Give us a roar!